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How to Create Outlook Signatures
How to Configure Outlook
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Before you can use Outlook to send and receive e-mail, you need to set up an account. You can have more than one account—for business, online shopping, and so on—and each person who uses your computer may have their own, completely separate account. Outlook gracefully handles it all.
Click Signatures to open the Create Signature Picker dialog box.
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Click New to open the Create New Signature dialog box.
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In the Enter a name for your new signature box, enter a name for your signature file. i.e., business.
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Click Next to open the Edit Signature dialog box
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Under Signature text, in the text box, enter the text to be included.
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Click Finish.
Edit Signatures and Set Options
1.
From the Tools menu, choose Options.
2.
Click the Mail Format tab.
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Click Signatures to open the Create Signature Picker dialog box.
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In the Signature list, verify that the signature you created is selected.
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Click Edit.
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Edit the signature text box as you want it to read.
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Click OK twice to close the edit signature and create signature dialog boxes
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Click OK to close the Options dialog box.
Select A Different Signature
1.
Compose a message.
2.
From the Insert menu, choose Signatures...pick the one you want to use.
If you have one automatically appended to your messages, you'll need to delete that one.
Use Multiple Signatures
Some versions of Outlook enables you to add signatures to replies and forwarded messages, too. You can even choose one signature for new messages and another for replies.
1.
On the Tools menu, click Options, and then click the Mail Format tab.
2.
Under Signature, click the Signature for new messages drop-down menu, and then click the signature you want to use.
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Click the Signature for replies and forwards drop-down menu, and then click the signature you want to use.
4.
Click OK.
Your signature is created and you should be back at the Options dialog. If you look in the signatures section, you'll see Outlook has assigned your new signature to new messages. This means each time you create an email, this signature will appear at the bottom of the email.
